One Platform to Manage Every Sub

Create projects, share scope with subs, collect bids — all without revealing your markup.

In Plain English

Peter, right now you're emailing each sub separately with job details. They can see everything — including what you're charging the client. This portal fixes that permanently.

Peter specifically asked for this — subs see the scope but never the pricing.
THE PROBLEM
What's Actually Happening Today
Email Chaos
RE: RE: RE: Mitchell Kitchen - Tile Bid 3 days ago
FW: Scope changes - Southampton 1 week ago
Where's the updated measurements? 2 weeks ago
Did you get my revised bid? unread

Your inbox is your project management tool. Bids, scope changes, and questions buried in threads.

Markup Exposed
To: Tony M. (Tile Sub)
Hi Tony, attached is the scope for the Mitchell kitchen project. Total project budget is $95,000...
Your sub just saw your client's total. Now they know your markup.

When you email everything, subs see what they shouldn't. Your margins are exposed.

No Visibility
  • Which sub bid on which project?
  • Did Tony ever respond to the Southampton invite?
  • What's the best price I got for tile work?
  • Where's that contract I sent 3 weeks ago?

You're managing everything in your head and your inbox. Nothing is tracked.

THE SOLUTION
Everything Changes With One Platform
BEFORE
  • Scattered emails to each sub
  • Markup visible to everyone
  • No bid comparison
  • Manual tracking in your head
  • "Who bid on what?" — no visibility
AFTER
  • One link per project — subs see scope only
  • Your markup is NEVER visible to subs
  • Side-by-side bid comparison with markup calculator
  • Every bid tracked, timestamped, organized
  • Full project dashboard with status tracking
HOW IT WORKS
Four Steps. Complete Visibility.

From project creation to awarding the bid — everything happens in one place.

1
Create a Project
Project
Mitchell Kitchen Renovation
Client
Sarah Mitchell
Address
123 Ocean Ave, Southampton
Internal Budget
$95,000 Your eyes only
2
Add Scope of Work
  • Demolition — Remove existing countertops and backsplash
  • Stone Supply — Calacatta marble, 45 sq ft countertop + 30 sq ft backsplash
  • Tile Installation — Herringbone pattern backsplash, full kitchen
  • Plumbing — Disconnect/reconnect sink and dishwasher
  • Final Cleanup — Debris removal, polish, client walkthrough

Subs see this. Your pricing? Hidden.

3
Share with Subs
gryfstone-portal.com/bid/mitchell-kitchen
COPY

Send this to any sub. They see the scope, submit their bid, and you compare them all in one place.

TM
Tony M.
Tile
Bid Submitted
CR
Carlos R.
Stone
Bid Submitted
MP
Mike P.
Plumbing
Invited
4
Compare & Award
Sub Trade Bid Markup Client Price Profit
Tony M. Tile $12,000 25% $15,000 $3,000
Carlos R. Stone $18,500 30% $24,050 $5,550
Mike P. Plumbing $4,200 20% $5,040 $840
Total $34,700 $44,090 $9,390

See every bid, set your markup per trade, and know your profit before you send the client's proposal.

LIVE APP PREVIEW
See It In Action
This is a real, working app — not a mockup. Peter can start using it today.
Open the Live Portal

Login: peter@gryfstone.com • Click "Continue as Demo Admin" to explore

KEY METRICS
0
Saved per week on sub communication
$0
Markup exposed to subs (down from all of it)
0
Bids tracked and organized
+$1,500/month
  • 5 hrs/week saved x $75/hr = $375/week in time savings
  • Better bid comparison saves 5-10% on sub costs
  • Projects start faster with organized workflows
AI Receptionist Back to Hub Next: ROI Summary